What a year it has been for employers, employees, and the community. Working from home, home garaging of work cars and changed driving patterns. The COVID-19 lockdowns have added another layer of complexity as many work patterns and behaviours changed. Client Services Manager, Olivia Stead outlines the FBT changes and rules.
With many employees working from home, common employee benefits are often not being supplied, while some employers are now providing protective equipment such as gloves and COVID-19 testing. The COVID-19 pandemic is raising some interesting questions for small business employers in relation to their Fringe Benefit Tax (FBT) liabilities.
To complicate things there are new FBT exemptions on the horizon, so it’s important to ensure you know the rules when preparing your FBT return.
The FBT year end is fast approaching. Are you prepared? Review the list of Fringe Benefits and take advantage of FBT concessions to lower your FBT liability.
Workplace items used at home
If you have provided your employees with a laptop, portable printer, or electronic device so they can work from home due to COVID-19, these items are exempt from FBT if they are primarily used for the employee’s work.
Where you allow your employee to use a monitor or keyboard normally used in the workplace, provide them with stationery or computer consumables, or pay for their phone and internet access, the minor benefits exemption applies. This covers minor, infrequent, and irregular employee benefits of less than $300.
COVID-19 protective items
On the other hand, you may need to pay FBT on items given to employees to help protect them while at work, such as gloves, masks and anti-bacterial spray.
These benefits are exempt, however, if you provide them to employees who have physical contact or proximity to customers or who are involved in cleaning premises. If your employee’s specific duties are not covered by this rule, the $300 minor benefits exemption may still apply.
Emergency health care
There is a limited exemption from FBT if you provide emergency health care to employees affected by COVID-19. This only applies to health care treatment provided to an employee on your premises or adjacent to their worksite.
Flu vaccinations and COVID-19 tests
Reimbursing your employees for getting a flu vaccination is exempt from FBT, provided it is offered to all employees. The same applies to COVID-19 testing if it is available to all staff and is carried out by a qualified health professional.
FBT and car fringe benefits
Where employees have been garaging their work cars at home due to COVID-19 there can be FBT implications. Normally, a car fringe benefit arises if an employer makes a car available for private use by the employee, or if it is garaged at home.
During the pandemic, if a home garaged car is not being driven – or only for maintenance purposes – the ATO accepts a fringe benefit is not being provided. If you use the operating cost method and maintain appropriate records, there is nil taxable value for the car and no FBT liability.
Where you are not using the operating cost method or don’t have odometer records, an FBT liability will arise as it’s assumed the car is available for private use.
Logbooks and driving patterns
Where you use the operating cost method with an employee vehicle, during the pandemic you can rely on its existing logbook to make a reasonable estimate of the business kilometres travelled or choose to start a new logbook.
Accommodation, food and transport
FBT does not apply if you provide emergency accommodation, food and transport to an employee if they are at risk of being adversely affected by COVID-19 and the benefit provides emergency assistance.
This assistance can include costs relating to relocating an affected employee and food or accommodation provided due to travel restrictions or a requirement to self-isolate.
Temporary accommodation and meals provided to fly-in fly-out employees unable to return home due to COVID-19 restrictions are also exempt.
The statutory due date for lodgement and payment is 21 May.
If you have any questions regarding your Fringe Benefit Tax liabilities, please don’t hesitate to contact your Advisor to discuss.